Vehicle & Car Rental Management
An end-to-end car-rental platform on Odoo: fleet availability, bookings, rental agreements, check-in/check-out inspections with photos, damages, maintenance and driver allocation for tours.
- Client
- MJ Travels
- Category
- Vehicle Management
- Platform
- Odoo 17 Fleet + custom Rental
- Duration
- 10 weeks
- Team
- 4 specialists
0
double bookings
0%
higher fleet utilisation
0%
fewer damage disputes
MJ Travels rents cars with and without drivers and runs tour packages. Bookings lived in a shared calendar, agreements were paper-based and damage disputes were common because there was no reliable record of a car's condition at handover.
They needed real-time fleet availability, digital agreements and inspections, and maintenance scheduling that kept cars on the road.
A fleet calendar for vehicles and drivers, plus photo-based inspections at every handover.
Check-in inspection · Nissan Patrol · 3302
- 1. Scratch, front-left door
- 2. Dent, rear bumper
- Fuel
- 7/8
- Odometer
- 48,210 km
- Photos
- 8 / 8
- Signed
- Customer ✓
Illustrative view with representative data.
Double bookings
Two branches could rent the same car for overlapping dates.
A central availability engine checks vehicle and driver schedules, buffer times and maintenance blocks before a booking can be confirmed.
Damage disputes
Without proof of condition, the company absorbed most damage costs.
A mobile inspection flow captures photos, fuel level, odometer and a car diagram with marked damages at check-out and check-in, signed digitally by the customer.
Maintenance surprises
Services were missed, causing breakdowns during rentals.
Odometer readings from each return trigger service reminders, and vehicles are automatically blocked for maintenance when due.
- Fleet registry with documents, insurance and expiry alerts
- Availability calendar for vehicles and drivers
- Rental agreements with deposits, extras and e-signature
- Mobile check-in/check-out inspections with photos
- Damage, fines and extra-km billing
- Preventive maintenance and tour package bookings
How the system flows
- 1Booking request
- 2Vehicle & driver assigned
- 3Agreement signed
- 4Check-out inspection
- 5Check-in inspection
- 6Final invoice
Key operating metrics before the project and after go-live.
Fleet utilisation
+28%Check-out time per rental
-68%Unrecovered damage costs
-75%
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